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Manage your Xero statement runs from one place.
Scheduled Runs
Set up automated statement runs — choose contacts, schedule, and what to include.
Preview & Send
Preview a statement for any contact and send it manually whenever you need to.
Send History
See every statement that's been sent, when it was delivered, and any failures.
Xero Sync
Sync your contacts and financial data from Xero to keep statements accurate.
Settings
Configure your branding, email sender details, currency, and statement preferences.
Users
Manage who has access to your StatementFlow account and their permission level.
Scheduled Runs
| Name | Schedule | Recipients | Next Run | Status | Actions |
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Preview & Send
Send One-Off Statement
Select a Run
| Contact | Statement Balance | Xero Balance | Actions |
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Send History
| Date Sent | Run | Period | Contacts | Status |
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Xero Sync
Contact Cache
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Financial Data Cache
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Full sync: fetches data from the selected start date + all outstanding invoices. Cron (every 6h):
https://statements.hydrofire.co.za/api.php?action=cron_sync&token=hf-data-sync-2026
Step-by-step testing
Sync History
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Settings
Your Company
Custom colour — overrides logo selection above
PNG or JPG. Will be embedded in statements and PDF.
Email Delivery (Brevo)
Get your API key from Brevo → API Keys
When set, all statement emails are redirected to this address instead of the customer. Clear to disable test mode.
On-Demand Statement (Send One-Off)
Used by the "Send One-Off Statement" tool on the Preview & Send page — a single customer, any date range, not tied to a scheduled run.
Available tokens: {{ customer_company_name }}, {{ start_date }}, {{ end_date }}, {{ closing_balance_formatted }}, {{ overdue_amount_formatted }} — same tokens as scheduled runs.
Users
| Username | Role | Created | ||
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